PTO tracking fails in spreadsheets that were never designed for it — one shared file, no structure, and by August nobody’s balance is right. This Excel template tracks vacation, sick days, and holidays for your whole team on one calendar view, with balances that maintain themselves.

What HR-grade leave tracking needs

Three things: a per-employee balance that updates when leave is taken, a calendar view that shows overlaps before you approve them, and a record you can trust at year end. This template does all three without HR-software pricing.

What’s inside the template

• Per-employee leave balances with automatic deduction by leave type
• A year calendar view showing who is out when — overlap conflicts are visible at a glance
• Leave types for vacation, sick, and custom categories

How to use it

1. Enter your team and each person’s annual allowance.
2. Log leave as it’s approved — balances update automatically.
3. Check the calendar before approving new requests.

All our templates run in Microsoft Excel 2010 or later on Windows. They use macros for their built-in automation — when you first open one, click Enable Content in the yellow bar and everything works.

Get the template

Download the Annual Leave Tracker Template — $9.99, one-time payment, lifetime use, backed by our refund guarantee. It arrives as an instant download with a quick-start guide.

Need more than one template? The Plus Plan includes 150 professional project management templates for $60 — this one and everything around it.