Top 15+ Fleet Maintenance Spreadsheet Templates

Jawad Ahmad


Jawad Ahmad

Top 15+ Fleet Maintenance Spreadsheet Templates

Table of Contents

The modern business approach focus on ensuring the overall equipment effectiveness of their key assets. In the fleet management business, the fleet maintenance spreadsheet Excel templates are very useful to maximize the productivity, availability, and performance of vehicles.

So, the fleet maintenance log helps to maintain the good operating condition of vehicles and maximize the availability of vehicles.

As there are different maintenance approaches and fleet maintenance objective is to ensure availability and minimize operating costs. Thus, breakdown or reactive maintenance approach isn’t a good choice.

So, preventive and proactive maintenance strategy is the best option to improve fleet business profits and maximize revenue. Also, there are several types of fleet and vehicle service spreadsheets.

Some focus on maintaining the log while others are helpful to calculate operating costs.

The following are the top free fleet maintenance spreadsheets to generate the best results for your business.

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  1. Fleet Maintenance Log
  2. Truck Maintenance Log
  3. Car Maintenance Log
  4. Truck Maintenance Checklist Template
  5. Car Maintenance Schedule
  6. Company Vehicle Service Log
  7. Fleet Maintenance Record
  8. Truck Preventive Maintenance Log
Fleet Maintenance Excel Spreadsheet (Featured Image)

Importance of Fleet Maintenance Spreadsheet

The vehicle fleet service has many applications. It is useful to provide the pick and drop service to the company employees. Also, the company can use its fleet to deliver the product to the dealers or end-consumer.

Similarly, hospitals have an ambulance fleet to take the injured people to the hospital.

All these applications demand the flawless service of vehicles. Otherwise, the consequences may harm customers in different ways.

Everyone can understand the consequences of the sudden breakdown of an ambulance carrying a very serious patient.

While the bad experience of company employees’ will mentally disturb the employees to perform well in the workplace.

Thus, wherever the fleet is going to be used. The fleet best performance and maximum availability are important. So, fleet maintenance management and service spreadsheets are very essential.

Further, it is not all about ensuring the availability of the fleet. The preventive maintenance approach focuses on providing the best performance and eliminates notorious downtimes of fleet vehicles.

The efficient follow up of original manufacturer guidelines make the fleet durable and improve its performance in terms of mileage.

The fleet service log and maintenance spreadsheet also helps to lower the operating costs. As the vehicles involve a lot of rotating mechanical parts.

So, the imbalance or breakdown of any rotating element damages the whole mechanism and results in higher repair costs.

Thus, it is important to follow the manufacturer maintenance checklist and keep on replacing faulty parts before breakdown. It will significantly cut down the maintenance cost hence the operating cost of vehicles will also reduce.

Finally, the fleet maintenance service record and preventive maintenance templates are useful to achieve the objectives of fleet maintenance as explained earlier.

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Key Features of Fleet Maintenance Log

The fleet maintenance logs are useful to well maintain the vehicles to ensure the minimum operating costs and best performance.

So, these spreadsheets let the business owners to strictly follow maintenance schedules and avoid any unplanned downtimes in service availability.

As there are several types of fleet businesses. However, these fleet maintenances excel spreadsheets are compatible with any type of business.

Further, vehicle service logs are integrable with advanced fleet management solutions. Also, it is very simple to manage and track the fleet maintenance record using excel templates.

The template requires a very basic skill on the MS Excel to customize, edit, and use the spreadsheet for customized applications.

However, it is important for the fleet owner to understand what factors are useful to monitor and track. Thus, a simple KPI dashboard template is very useful to identify and track the fleet business key performance indicators.

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Performance and Efficiency:

The key feature of the fleet maintenance spreadsheet excel is scheduling. It not only lower the maintenance cost for immediate advantage. But also eliminate the breakdown of vehicle critical parts to improve vehicle life and durability.

Normally, a well established fleet business with more than 25 vehicles use paid fleet management software. These software solutions are useful in monitoring vehicle mileage, fuel consumption, and running hours.

However, our fleet maintenance checklists are equally useful for similar kinds of advantages in free.

The proactive maintenance strategy is always recommended to improve overall equipment effectiveness of the fleet.

Also, it cut down the extra add-ups of maintenance cost due to the sudden breakdown of critical components. Thus, helps to keep the maintenance cost in the defined budget range.

Mechanically, the noise and vibration in the vehicle are indicators of an underlying problem. The severity and impact of such issues keep on increasing with time.

Thus, unattended issues result in sudden failure and produce abnormal trends in the cost sheet of business for repair and maintenance budget.

Similarly, the studies show that a poorly maintained engine consumes 50% more fuel and increase the operating and maintenance costs of a vehicle.

Also, if there is any problem with fleet vehicles. It is essential to track it properly to avoid sudden breakdown and unavailability. Thus, check out our Free Issue Tracking Spreadsheet to sort out all your business issues at priority.

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Fleet Maintenance Service Logs in Excel Format

The purpose of the fleet maintenance log is to manage all the vehicles from a single sheet. However, sometimes a separate maintenance log and schedule is useful for cars and trucks.

A company may choose to use a spreadsheet that manages all the vehicles of a fleet from the dashboard. While there are several other options to segregate and categorize the vehicles.

For example, a company has 50 vehicles. It sounds logical to segregate the fleet based on brand, engine capacity, or the age of the vehicle.

This approach allows the company to control the maintenance log for every set of the fleet as some brands or old vehicles may require more maintenance than newer ones.

Thus, the following types of fleet maintenance spreadsheets are useful in this approach.

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  1. Cars Maintenance Log
  2. Trucks Maintenance Log
  3. Company-wise Maintenance Log
  4. Mechanic-wise Maintenance Log
  5. 5 Years Maintenace Log

A fleet maintenance KPI dashboard spreadsheet is a summary of the vehicle individual sheets. It automatically captures the useful information from individual maintenance logs and presents the key performance indicator for easy tracking.

So, the company may choose to show the availability of vehicle, tentative unavailability date, mileage, refueling, and service cost information on the dashboard.

Similarly, a fleet is an integral part of many businesses’ supply chain networks. So, it is important to understand how to perfectly maintain the logistics fleet for the successful supply chain management.

How to make a Fleet Maintenance Log?

A fleet maintenance log is a document that is useful to record and keep track of the service information and next due maintenance of all the vehicles under the same ownership.

Also, the key performance indicators are trackable using a dashboard-type fleet maintenance log. These factors include vehicle mileage, fuel consumption, engine condition, uptime, last service date, and next maintenance due date.

Further, the maintenance and operating costs of the fleet vehicles are also useful to include on the dashboard of the maintenance service log.

Moreover, the main objective of fleet maintenance logs is to ensure a good proactive strategy to avoid sudden breakdowns.

Also, it saves extra repair costs and reduces unplanned downtimes. Further, resulting in the maximum availability of fleet and best performance.

So, once the objectives of the fleet maintenance log are clear. Now, define the elements to include on the spreadsheet to achieve desired objectives.

The fleet maintenance log for individual vehicles may include the basic information of the vehicle, its mileage, and expenses. While the main tabular section of the spreadsheet should have a monthly breakup of mileage, refueling, service, and other expenses.

A simple MS Excel XLSX spreadsheet is a very handy tool to formulate the whole calculation for the fleet maintenance log. Also, it contains useful features to handle tabular data.

So, a very basic skill level on Excel is enough to make a perfect fleet maintenance excel spreadsheet.

Benefits of Fleet Maintenance Excel Templates

There are various applications and uses of fleet maintenance excel spreadsheets. Thus, the fleet maintenance templates provide the following advantages to the company.

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  1. A fleet maintenance dashboard provides a quick overview of the available vehicles and maintenance status.
  2. It helps to ensure the planned availability of every unit of the fleet.
  3. It minimizes and sometimes eliminates the chances of unplanned downtimes.
  4. A preventive maintenance strategy improves the overall performance of the fleet.
  5. It reduces the maintenance costs and keeps the expenses within the defined budget.
  6. It helps to reduce the operating cost of the fleet to improve business profit.
  7. Scheduled maintenance improves the durability of the fleet and increases the operating life of the equipment.
  8. It improves the mileage of vehicles and reduces fuel consumption.
  9. Saves the cost of expensive fleet management solutions.
  10. Easy to use, edit, and customize for trucks, cars, and ambulances fleet.

Free Download Fleet Maintenance Templates

Templates Free Download provides free templates to record and keeps track of the fleet maintenance, operating costs, and availability.

These spreadsheets are very useful to plan preventive maintenance for the servicing of fleet vehicles such as cars, trucks, and ambulances.

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Vehicle Yearly Maintenance Template

Vehicle Yearly Maintenance Log is one of the best fleet maintenance spreadsheet Excel with enhanced features.

It doesn’t only let to make a yearly log of fleet maintenance but also allows the owner to keep a report of vehicle monthly usage in terms of miles.

Further, the maintenance cost per mile allows the owner to calculate the profitability and fitness of any vehicle.

Moreover, it enlists many important maintenance functions to check on them while entering data for each month. So, nothing gets skipped and cause unplanned downtime of the fleet vehicle.

Vehicle Yearly Maintenance Log

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Best Car Maintenance Excel Checklist

Best Car Maintenance Excel Log is no less than any paid maintenance checklist. It decides the maintenance work in monthly and mileage milestones.

So, record the date and actual miles for each maintenance activity.

It’s a checklist-type car maintenance log that enlists all the professional maintenance points to check on reaching a certain miles limit.

It has a division of maintenance checks as monthly, 5000 miles, 10,000 miles, 15,000 miles, 30,000 miles, 60,000 miles, and 100,000 miles.

It covers more than 40 maintenance checks to keep your car fit even reaching a milestone of 100,000 miles.

Best Car Maintenance Excel Log

Company Vehicle Service Log Template

It is a simple log type template to record each maintenance event of your company vehicle. The KPIs of this template include the date of service, mileage, description, mechanic name, warranty, labor cost, material cost, and total cost.

This template is useful in different ways to analyze different sorts of information. You can see the maintenance requirement in days or miles.

Similarly, correlate maintenance events with the mechanic to analyze mechanic performance.

Further, the information about total maintenance expenditure and running miles of the vehicle is useful.

You can calculate cost per mile and include total maintenance cost to calculate the profitability of the business along with other costs.

Vehicle Maintenance Record

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Vehicle Preventive Maintenance Log

The profitability of fleet maintenance business relies on the maximum availability of fleet and minimum sudden/unplanned breakdowns.

So, the owners have to focus on strictly following the maintenance schedule.

There are different maintenance techniques and preventive maintenance is one of the best strategy and proactive approach to avoid unplanned breakdowns of fleet vehicles.

This preventive maintenance log allows us to keep track of maintenance events and keep an eye on the next maintenance date. So, the vehicle shouldn’t miss any planned maintenance check and can ensure maximum availability in the fleet.

Company Vehicle Preventive Maintenance Log

There are many other useful cars, vehicle, truck, and fleet maintenance checklists, preventive maintenance checklists, schedules, maintenance logs, and templates available below for free. Download your required one and keep your vehicle fit!

Vehicle Maintenance Excel Log
Company Vehicle Service Log
Truck Preventive Maintenance Log

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Truck Maintenance Checklist
Truck Maintenance Log Template
Maintenance Log Excel Template
Maintenance Log Template
Vehicle Maintenance Log

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Maintenance Schedule (3 Years)
Car Maintenance Schedule (2.5 Years)

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