Free Tips and Templates for Writing Technical Requirement Document

Haleema Qayyum


Haleema Qayyum

Free Tips and Templates for Writing Technical Requirement Document

Table of Contents

This article will find a collection of functional and technical requirement document templates for Microsoft Excel and Word, such as a technical requirements document template, website technical specifications template, and a software technical specifications template.

Technical Requirement Document

What is a Technical Requirement Document?

A technical requirement document defines the technical specifications for a project, product, or system. The technical requirement document contains all information on technical design, development, and procedures related to the requirements it outlines.

This free technical specification template provides information to develop a system design and test the system. This technical specification template provides the information to state the technical requirements.

These technical specifications pertain to the technical aspects that a system must fulfill, such as the hardware, software, total complement of activities, tests, functions, capabilities, features, operations, reliability issues, performance-related issues, and viability issues.

Related Article: Free Requirement Gathering Templates & Tools

Also, the technical requirement document template satisfies the following criteria:

  • It contains a complete picture of the software’s functionality and purpose.
  • Also, it uses cases of how users will use this software.
  • Moreover, it details how the software will perform in terms of response time, speed, availability, maintainability, portability, recovery speed, and more.
  • Further, it defines how the application interacts with other programs and hardware.
  • Finally, it defines the non-functional requirements, such as quality standards, performance engineering requirements, or design constraints.

Website Technical Specifications Template

Now you can list requirements for a website project. These requirements can be related to navigation, design, content management, security, and more.

Also, this template provides sections for including detailed comments and a column for assigning a tracking number to each specification.

Moreover, to expand the template sections and include more requirements, you can copy and paste the required number of sections.

Technical Requirements Document Template

You can use this technical requirement document template for any technical project as it offers a basic outline to work from with an easy-to-read layout. And, you can list your reporting requirements, functional requirements, security requirements, and many more.

Software Technical Specification Template

Further, this software technical specification template in Word document comes with traditional outline formatting.

And you can create a complete technical specification document describing project scope and features, assumptions and dependencies, user information, system features, interface, and other specifications. Also, the template contains sections for an appendix and glossary.

Related Article: 11 Best Requirements Management Tools and Software in 2021

IT Technical Specification Template

This technical requirement document template helps you generate a detailed report for IT projects. These IT projects include addressing system updates, infrastructure issues, and other specialized tasks.

Also, this template provides segments for forming a project overview, resource needs, specifications and requirements, and more. Moreover, this Excel template has a simple design, and you can easily edit it to suit your project.

Types of Technical Requirement Doc

Why Create a Technical Requirement Document?

A technical requirement document shows why a product is needed, puts the product in a framework, and defines how the final product will be like.

Generally, for software projects, A technical requirements document describes how the software will be developed, including the operating system for which you write it and other industry standards.

If you don’t create a technical requirement template, real problems can develop, including:

  • Developing ‘feature creep.’
  • One team believes they are building an ant, while another believes they are making an elephant.
  • Structure a product that doesn’t fill a real need.

Failure to adequately document technical specifications can cause severe problems for a company. Moreover, Problems that arise from not having requirements documentation can range from simple to complex.

Related Article: Functional Specification Templates | A Complete Guide

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The Value of Technical Requirement Documents

A technical requirement document allows your team to come to a shared understanding of what is technically required to make your project a success.

Out of the 5 Phases of Project Management, create technical requirement documents during Phase 2 of the project’s life cycle.

And during this phase, the goals and set and defined. Also, the technical requirement documents template will provide information that will help you:

  • Define your budget.
  • Commence a communication plan. 
  • Build work breakdown schedule.
  • Identify risk-management aspects. 
  • Create the Project Gantt Chart.

What to Include in a Technical Requirements Document?

A product requirement document, also known as a technical requirement document, defines the features, functionality, and purpose of a product you will build.

Preparing a technical requirement document is often the first phase of any project to create or revise a software system or other tangible products.

Also, it plays a vital role in planning for product managers, communicating with stakeholders, and ensuring profitable outcomes.

So, companies may have different technical requirements templates built on the technology and methodology they’ll use to finish the project. However, some key elements are an essential part of requirements documentation:


Executive Summary: It is an overview of the product or project with background information, a description of the target audience, high-level goals, and the business case for tracking the project. Also, you can include the project’s scope in this segment, detailing what is in-scope and out-of-scope for the current documentation stage. 

Revision Log: A record of document updates defines who is accountable for the updates to track modifications. 

Assumptions, Dependencies, and Risks: These factors affect the project and requirements. Also, these elements may involve restrictions that present limitations to a project, a diagram, or a description of the context. And a more extensive system in which a product exists or is being created. Also, the specific assumptions such as what technology, expertise, equipment may be accessible.

Requirements: Well, functional specifications should have enough detail so that designers can work to meet all requirements and testers can verify that they all have been pleased. Also, you may add a numbered and arranged list of requirements for referencing tracks. Also, there can be a separate section for non-functional requirements.

References: In this section, you should enlist supporting documents and links to applicable artifacts.

Glossary: A glossary can help investors interpret the technical and non-technical terminology you use in a requirements document.

Related Article: How to Use Agile Project Sprint Backlog Template?

Include in Technical Requirement Document
Expectations of Technical Requirement Document Preparers

Anyone writing a technological requirement document should know what creates a “good” requirement and convey it effectively. So, keep the following tips in mind:

  • Firstly, be creative about the sources you prefer to discover as you analyze your technical requirements. And use your business requirement as a critical reference point.
  • Use prototypes to figure out what you are lacking.
  • Also, help others identify your findings by using easy-to-understand language.
  • Moreover, know the priorities, interrelationships, implementation, cost, and environmental consequences when choosing what to include.
  • Lastly, define system boundaries as well.

Tips for Writing the Technical Requirement Document

Writing Technical requirements vary from most business types in that you must publish it in a particular format. However, writing them in such an easy way that everyone who uses it can understand them is an art. Here are some suggestions that can help you write valuable technical requirements:

  • Firstly, use simple and easy language so everyone can understand what you are saying.
  • Secondly, be concise. And start with an introductory paragraph, followed by bullet points to boost readability.
  • Also, make a simple sentence structure and convey only one main idea at a time.
  • Finally, sometimes a picture is worth 1,000 words, mainly if it shows one concept’s relationship to another.  
Technical Requirement Documents for Educational Institutions and Businesses

Some educational institutions and businesses devoted web pages on their sites to the main technical requirements for computer browsers, hardware, and software. If they don’t meet these basic technical requirements, students or employees will not get access to the intranet.

So, in the case of students, this indicates that they can’t take online classes. In the case of businesses, it indicates that employees may not be able to do their job.   

Usually, this information contains:

  • The current list of plug-ins, browsers, and links to download them.
  • How to register for a company or the school email account
  • The current list of supported browsers and links to download them.
  • Speed of network connection for Internet access
  • Essential software.
  • Internet access information
  • Least configurations for the Windows and Mac platforms, such as CPU speed, minimum processor, minimum memory, and kind of operating system.

Transform Your Technical Requirements into a Working Checklist

Empower your people to go above and beyond with our templates designed to match your team’s needs.

Our technical requirement templates make it easy to plan, manage, capture, and report on work from anywhere, serving your team more efficiently and getting more done.

So, when teams have simplicity and clarity in work getting done, there’s no asking how much more they can achieve in the same amount of time. Download our free technical requirement documents today.

Related Article: How To Create an Efficient Workflow Process?

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Frequently Asked Questions

What are the Technical Requirements?

Technical requirements are the technical problems you must consider to complete a project effectively. Also, these include aspects such as performance, reliability, and availability.

What are Technical Documents examples?

Technical documents include graphics, memos, letters, reports, flyers, business plans, newsletters, web pages, brochures, proposals, instructions, presentations, reviews, press releases, advertisements, catalogs, handbooks, policies and procedures, instructions, style guides, specifications, agendas and so forth.

What is an SRD Document?

The term SRD describes a software performance specification. So, if your procurement is exclusively for software, you can call yours a “System Requirements Document.” Or “System Performance Specification.”

What are the three main parts of a Technical Document?

The three main parts of a technical document include titles, abstracts, introductions, and the like. Writers also use body and end matter.

What are the four major steps of Requirements Specification?

The four steps of gathering Technical Requirements are:

1. Elicitation
2. Validation
3. Specification
4. Verification

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