It’s difficult to go alone. Utilize this project list template to assist you in simultaneously planning and scheduling several projects. Multiple projects can be created and managed in the spreadsheet, along with any related tasks. Don’t just tell yourself the project will happen by thinking about it. Make the project a reality by putting it in writing on the spreadsheet.
Project plans are crucial for defining projects and maintaining timelines. Usually, they should outline the project’s objectives, deliverables, and timelines. This will enable you to organize all the tasks and resources needed to complete several projects on schedule in a user-friendly spreadsheet.
Multiple project tracking template excel tool is used by project managers to manage, track, and control the KPIs of multiple projects at a time.
So, it provides enough information on display to monitor the project’s progress, quality, and performance daily.
In this article, a basic introduction to multiple project tracking template, their importance, components, and guidelines to create will be presented.
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Definition of Multiple Project Tracking
Several Project Tracking organizes the tasks, resources, and time required to execute and complete multiple projects. Multiple projects can be properly planned and scheduled using Excel templates in a single spreadsheet.
What is a Multiple Project Tracking Template Excel?
It’s a way for you to manage several projects at once, to put it simply.
It’s challenging enough to keep a record of everything you need to do for one assignment. However, you need some form of program to organize things and keep track of it if you’re attempting to manage several projects simultaneously. And just such a tool is a project tracking template.
The project management is a bundle of complex processes that keep on surprising even the professionals. Thus, it requires immense tracking activity to ensure everything stays on track.
Also, there are several projects in progress under the supervision of one project head. The project head can be anyone either the owner, department head, or project manager of a company.
As the position holder must analyze all the projects regularly. So, the professional experience of the project manager can quickly understand the details and find bugs to improve.
However, it wouldn’t be possible for a project manager to have a look at the messed-up information of each project. Thus, the project managers use a strategically created multiple projects tracking template excel.
Although, multiple projects can be a part of a company’s business development or a sub-division of a company’s overall goal. Whatever it is, it’s not an easy task to monitor and track multiple projects at a time.
So, the use of multiple projects tracking templates helps the project managers to efficiently manage all the projects with a simple interface.
Also, it is sometimes referred to as multiple projects tracking dashboard template.
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Visit Issue Tracking Spreadsheet Template Excel to Free Download More Templates and Learn about Issue Tracking.
Importance of Multiple Project Tracking Excel
The multiple projects tracking excel template isn’t just a dashboard to present the summary.
It includes a set of multiple project tracking template free spreadsheets that helps to monitor and track the project processes.
The use of multiple project tracking template google sheets can be used in two ways. So, a company department head uses it to analyze the overall performance of the departmental projects.
Further, a specific set of multiple project processes can be tracked using it. Like a business is working on the 10 projects.
So, the risk management project manager will work on the risk management of all the projects using multiple project tracking template XLS.
However, the actual purpose of the project tracking spreadsheet is to track and monitor the project progress and performance. Thus, it helps to track project schedule, progress, communication, issues, and budget.
A simple multiple tracking template excel XLS allows the project manager to have a look on the project progress.
So, the information about the activities of each project is available on the multiple projects tracking dashboard.
Further, the multiple project tracking software includes the feature to track the issues in real-time. So, these can be added to the queue based on impact and severity and resolved at priority.
Also, the excel template to track multiple projects helps to keep an eye on the budget, expenses, and funds availability. So, the multiple projects shouldn’t run out of funds.
Therefore, multiple projects tracking template excel is a tool to manage, track, and control the schedule, resources, quality, and performance of multiple projects at a time.
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Features of Multiple Project Tracking Template
There are several must-have features of multiple project tracker templates. The purpose and significance of multiple project tracking spreadsheet are explained earlier.
Lets’ now discuss the key features and KPIs of tracking multiple projects using a single excel spreadsheet.
A project manager who is working on different projects simultaneously wants to use such an interface that connects essential information of all projects.
This template usually contains a dashboard-type interface to present summarized data. However, the details of each dashboard metric are also available.
A good project tracking template should include most of the data in graphical and visual formats instead of tabular details. As the graphical information is easy to grab and analyze.
Similarly, the dashboard must contain all the KPIs such as schedule, deliverables, cost, budget, human resources, and issues.
Finally, the template should contain a proper navigation channel for the detailed information of each metric of any project.
Components of Multiple Project Tracking Template Excel
There are several forms and structures of a multiple project tracking template. It depends on who is using multiple project tracker.
So, if a specific process head uses it such as risk management manager, it will include the information related to risk management of all the projects.
However, a general multiple project tracker template will help to monitor and track all the KPIs of several projects.
So, the project managers like to display the following details on multiple projects tracking spreadsheets.
The basic introduction of multiple projects in terms of the project name, project manager name, and the customer name. Also, a drop-down list button must be there to select between the projects.
Moreover, once the project is selected. The information about the project timeline in the form of percentage completion and Gantt Chart must be available.
Also, the list of project active issues and responsible persons should present on the display. Finally, the overall fund for all the projects along with the budget and costs of each project is important to analyze regularly.
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How to make a Multiple Project Tracker?
Good multiple projects tracking template for excel has several spreadsheets. The display sheet is the dashboard of multiple projects to summarize the details.
While other spreadsheets include the details of different functions.
The dashboard spreadsheet must include an interactive navigation menu to choose between the Gantt Chart, datasheet, and plan.
Also, the project plan sheet must include the details about each project’s activities, status, and timeline.
Template Credit: Analysis Tabs
The issue tracking spreadsheet is there to include the details about the in-progress and pending issues of each project. Also, the project cost tracking template plays roles in the control of the project budget.
Finally, a project KPI dashboard template can also be included to display all the KPIs of each project.
Although, several software tools are available to free download for multiple project tracking templates. However, many project managers prefer to use a free excel template for multiple project tracking.
It provides a lot of advanced features to efficiently perform the function of monitoring, tracking and controlling.
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How to Use Tracking Templates for Multiple Projects
Tracking many projects in Excel is incredibly helpful. You can download our free excel template for multiple projects, open it, and start a new project. Then assign to resources after entering project plans. Using this straightforward and user-friendly Template makes managing several projects very simple.
You can use the Template, available for download, to plan your resources across many projects. This project tracking template now includes free Excel project management tracking templates. In addition, excel templates for a multiple project dashboard, a multiple project schedule, multiple project status reports, and a multiple project Gantt chart are provided.
The purpose of using multiple projects spreadsheet excel is to allow the project manager to quickly grab and analyze the critical information of all undergoing projects.
Therefore, the user-friendly aspect is the most important factor in choosing any template for multiple project tracking. How to use a tracking template usually depends on what sort of template you have in hand.
The best tracking template is a visual dashboard type. It includes charts, infographics, and graphs to represent critical information. Such as total bar chart is useful to show the total budget and budget consumed by each project.
The project manager should make a customize dashboard and only display those metrics which are critical for analysis. Later, just quickly go through the graphs of each metric and find any irregular pattern or trend.
Then go into the project details for insights of irregularity and take action for the remedy of issues.
Never take any action by just looking at the visual trend and without going into details. Some project managers follow this practice to just highlight disparities in the dashboard and start making strategies.
However, one should go into the planning details and analyze if the project is originally planned to indicate such a pattern or it is due to some error or issue.
Finally, the purpose of multiple project templates is to present critical metrics of different projects at a single interface for analysis and to maintain a balance of resources.
Templates for multiple project tracking are commonly used
You should be aware that there are various types of multiple project tracking templates if you intend to use one. Furthermore, different types of projects fit different types of Excel project plan templates. Therefore, you must know which Template to utilize in which circumstance. These are some of the most popular Excel templates for multiple project tracking:
Agile project plan:
The project’s elements serve as the foundation for this project management spreadsheet. With it, you can estimate the delivery times for each feature without divulging too much information about the delivery process itself. With this Template, you may classify projects based on their shared characteristics. One person must continue updating the information after designing this kind of Template.
A project’s tasks, the persons accountable for them, their start and end dates, and the current state of each task are all listed in an agile project plan.
One of the most widely used templates is this one. The tasks’ names, start and end dates, and durations can all be included in this type. Then you would create a horizontal bar chart using all of this data. A Gantt chart makes it quick and simple to see the tasks’ relative priorities and determine their interdependencies. This is very beneficial when working on a complex project with many features.
You can utilize an interactive Gantt chart if you have the correct software. Using such software, you may add additional symbols and colours to the chart to make it more informative and understandable. Use conditional formatting and other tools to draw attention to the key components of your projects.
A Gantt chart lets you keep all the details about your projects in one location, just like other templates. Everyone on your team will know the project’s specifics and the most crucial duties after you’ve shared the document with the other team members.
This kind of Template is extremely helpful when you’re in charge of a large project because it will enable you to maintain order and control. A Gantt chart will simplify and ease project management, whether you use basic software to create it or one with many capabilities.
When managing multiple projects, there is always a danger that certain problems will go undiscovered. Most undertakings come with hidden dangers by nature. You might not have specified the scope, for example, or your dependencies might be incorrect, among other things. Then, when it’s too late to reverse them, their consequences only become apparent under extreme circumstances.
By creating an issue tracker template, you can stop this from happening. The key to managing risks is recognizing them early so you can handle them. Doing this makes it highly unlikely that they will impact your projects’ costs or completion dates.
An issue tracker is one of the documents you may use for project monitoring or management. With the help of an excel template, you can immediately detect any problems and designate a person to take care of them as soon as they arise. A template like this is helpful, especially when working on large or medium-sized projects requiring several revisions.
Managing many projects could be bad for business, especially if you don’t consider the budget. Therefore, one of the most crucial aspects of project management is this. Without a budget, you won’t have any money for labour, supplies, and other expenses.
You may maintain financial rigour by using a project budgeting template for each project. Additionally, it will let everyone participating in the initiative know whether you still have money available. No matter how many projects you have or their size, a template like this is helpful.
Another useful tool is a timeline, especially if you’re overseeing multiple projects. This will enable you to more clearly and easily visualize your tasks. With the help of the timeline template, you can maintain tabs on the status of your projects, find any potential sources or reasons for delays, estimate how long each project activity will take, and more.
You can use this for projects of various sizes, much like the budgeting template. It works especially well if you’re in charge of several projects with various resource levels. In this manner, you can plan how much time you will need to do everything. Then, to provide stakeholders or investors of your projects an indication of when you will complete things, you can show them this timeline.
You must be aware of every task necessary to complete each project you are in charge of. You can accomplish this by using a template for multiple projects tracking in the to-do list style. List all the chores in priority so you may concentrate more on the ones most important. This Template can be customized to be as precise or as specific as you like. You’ll have a better notion of which jobs to complete first and which ones you may postpone if necessary after doing this.
The many template types can be made on your own, or you can download the one you require from this page. After that, you can begin customizing it by including all the necessary details about your projects. You may then begin easily managing your chores after that!
Who uses Multi Project Tracking?
To distribute resources and stop potential problems before they become actual ones, project managers must continually be informed of the development of their teams.
Team leaders who wish to have a single, central source of information where all team members may enter progress updates so that everyone can see an accurate picture of the project’s current state.
Somebody is attempting to manage several projects at once. Without the right tools, planning and scheduling several projects can be challenging. However, with a project tracking template, you may manage things better and stay on budget and deadline. That’s exactly what you want when managing projects.
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