Best Project Management Spreadsheets for Excel (2020)

Jawad Ahmad


Jawad Ahmad

Best Project Management Spreadsheets for Excel (2020)

Table of Contents

Are you having a limited project budget? Can’t purchase an expensive project management tool? Then, you are in the right place. Our free Project Management Spreadsheet Templates will allow you to manage all project needs.

It will contribute efficiently and effectively to the success of the project. So, don’t waste the project team time on making the basic project management spreadsheet templates from scratch.

Thus, read the full article to get all required spreadsheets for free and learn how to use them.

Although there are hundreds of tools available for project management. But we provide free google sheets and excel project management spreadsheets. These project management spreadsheets are flexible and simple to use.

In this article, an introduction to project management spreadsheets and features of project management spreadsheets will be given. Also, the basic types of project management spreadsheets will be discussed in detail.

Related Article: Introduction to Project Management Templates

Project Management Spreadsheet Featured Image

What is a Project Management Spreadsheet?

Project management spreadsheet is a document have some preset structure and formulated to perform certain action during the project life cycle.

These spreadsheets are equally useful in calculating project feasibility and checking the viability of decisions.

However, the usefulness of these spreadsheets is in project planning and implementation phases.

There are five major phases of project management. Project management spreadsheets are helpful in each of the following phase;

  • Definition Phase
  • Planning Phase
  • Execution Phase
  • Monitoring and Control Phase
  • Closure Phase
Project Phases (TemplatesbyJawad)

Key Features of a Project Management Spreadsheet

A project management spreadsheet is a time-saving tool. Also, it saves money and efforts of the project team to buy ERP systems for project management.

However, regardless of the free availability of project management spreadsheets. These are equally helpful and effective in managing the project needs as premium software.

Although, one drawback of the project management spreadsheet is its job-specific nature. There is a specific spreadsheet to perform any task during the project life cycle.

Such as a project team requires a number of spreadsheets to manage risk, budget, schedule, timelines, and communication of the project.

However, some spreadsheets are available to perform the function of project KPIs management and project dashboard for effective management of projects.

Therefore, it is important for project managers to pick the right spreadsheet to use for the right activity.

It will surely save a lot of project resources. Also, will help to manage project tasks quickly.

Following are some of the key features of a project management spreadsheet;

  • These spreadsheets are easily available for almost every process during project management.
  • It requires a beginner’s skill to use and customize as per requirement.
  • It manages and performs actions similar to premium tools.
  • These spreadsheets are suitable for all the projects regardless of project nature and scale.
  • It saves major project resources like time and money.
  • Helps project managers to focus on project details instead of documentation.

Further, do you what to manage and track your project like professionals? So, check out the guide on How Project Managers Define Project KPIs and Best Project Management Dashboards for Project Tracking.

Related Article: 30+ Free Project Management Template Excel Spreadsheets (2020)

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Top 45+ Free Project Management Spreadsheets (2020)

Project management templates in excel are very helpful. It has applications in all phases of project management.

Therefore, a generic classification of project management templates excels files in important for easy accessibility purposes.

There are three major classes of project management spreadsheets;

  • Planning Excel Spreadsheets
  • Evaluation and Reporting Excel Spreadsheets
  • Tracking Excel Spreadsheets
Types of Project Management Templates

Sample Templates to Free Download:

The following templates are just a few samples from the whole list. All remaining templates are available in the categorize manner in the next sections.

Project Risk Management Plan Template Excel
Make a Timeline in PowerPoint
Construction Progress Report Template Featured Image

Related Article: A Complete Guide to Critical Path in Project management

2 Week Look Ahead Template
Project Management Issue Tracking Template
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Project Planning Spreadsheets

Project planning spreadsheets are the most aggressively used ones. As the planning phase of the project involves the maximum number of processes.

Therefore, there are hundreds of project planning spreadsheets available to use on different processes of different knowledge areas.

Furthermore, it is important to correctly use project planning spreadsheets. Because any error in the calculation will ultimately harm the project deliverables.

Project Management Dashboard by Templates Free Download

Project Managers use these spreadsheets for the purpose to define, evaluate and analyze different project functions.

Most common project planning spreadsheets are;

These are the links to the individual Posts containing many Templates of each category to Free Download. So, just click on the required template link to proceed.

  1. Project Plan Template
  2. Project Activity Template
  3. Schedule Spreadsheet of Project
  4. Project Timeline Template
  5. Gantt Chart Template
  6. Work Planner Template
  7. Project Work Schedule Template
  8. Critical Path Analysis Spreadsheet
  9. PERT Analysis Spreadsheet
  10. Project Milestones Spreadsheet
  11. Action Plan Spreadsheet
  12. Project Risk Management Spreadsheet
  13. Project Contingency Plan Template
  14. Resource Planner Spreadsheet
  15. Resource Availability Spreadsheet
  16. Project Budget Plan Template
  17. Project Feasibility Study
  18. Cost-Benefit Analysis Template
  19. Risk Profit Analysis Template
  20. Project Stakeholders Management Template
  21. Stakeholders Engagement and Communication Plan

Project planning templates are not just limited to the above-described ones. Because the application of the planning phase covers all processes of project management.

Therefore, these templates play an important role in each knowledge area and process. However, the most important and commonly used project planning sheets are enlisted in the above section.

Project Evaluation and Reporting Spreadsheets

Project evaluation and reporting spreadsheets are managed side by side to the tracking sheets during project execution.

Because after the project planning phase, project managers’ most important duty is to ensure the successful implementation of the project plan.

The most common analyses performed during the project implementation phase are related to managing human resources, quality, risk, time, finances and records.

Related Article: Free Construction Progress Report Template [XLS] | Project Reports

Project Management Dashboard by Templates Free Download

Similarly, the reporting spreadsheets for project management are used to report the information and results of evaluation templates.

However, these templates are also used for keeping stakeholders alive, to celebrate the achievements, to discuss change policy, and project progress.

Enlisted are the common project evaluation and reporting spreadsheets;

  1. Project Cost Benefit Spreadsheet
  2. Project Risk Profit Analysis
  3. Milestone Trend Analysis Template
  4. Project Feasibility Report
  5. Project Progress Report
  6. Timeline and Schedule Analysis
  7. PERT and CPM Analysis Templates
  8. Project Risk Evaluation Template
  9. Risk Analysis Template
  10. Project Fishbone Diagram Analysis
  11. Earned Value Management Template

Although, there are tons of project analyses required to be performed at different points of the project lifecycle.

However, the analysis and reports covered in the above paragraph are enough to evaluate the performance of any simple project.

Project Tracking Spreadsheets

Project tracking spreadsheets are used to monitor, track and analyze the performance and quality of the project.

Mostly, the tracking spreadsheets are actually the plan sheets of the same processes. However, little alterations are made to use the planning sheets as trackers.

In fact, these are the checklist form of planning templates with some extended features to perform different functionalities in the project implementation phase.

Related Article: 12+ Free Project Tracking Templates for Excel | Project Trackers

Issue Tracking Sheet by Templates Free Download

Most project tracking templates are used to monitor and track the completion of the process of project management.

But these sheets are also equally helpful in comparison to the planned output and the actual output of any process parameter.

Project tracking templates help in the effective management of project resources, budget, schedule, stakeholders, risks, and communication channels.

Some of the common project tracking spreadsheets are;

  1. Project Dashboard Spreadsheet
  2. Project Management KPIs Template
  3. Resource Tracking Spreadsheet
  4. Project Schedule Tracker
  5. Project Timeline Tracker
  6. Activity Tracker Spreadsheet
  7. Project Milestone Tracker
  8. Issue Tracker Spreadsheet
  9. Project Change Policy Management
  10. Project Budget Tracker
  11. Task Management Tracking Spreadsheet
  12. Project Costs Tracker
  13. Project Contractors Management Template

There are tons of other project trackers available as built-in functionality for project management systems.

However, simple excel spreadsheet-based tracking templates are preferred to use for small projects. Because these are easy to use and highly customizable.

Related Article: Lump Sum Contract in Construction | The Ultimate Guide for Everyone


In Short, the project management spreadsheets are widely used and recommended by project management professionals.

There are a lot of benefits of using project management templates in excel. As there are hundreds of templates involve in the process.

Therefore, it is not possible for the project managers to make each by themselves.

So, project management excels spreadsheets are easily available and categorized for major phases of the project. Such as project planning, tracking, monitoring, and reporting phases.

Top 45+ project management spreadsheets of the year 2020 are related to scheduling, tracking, planning, risk management, communication, and budgeting.

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