Explore Our Free Project Staffing Plan templates in Excel

Jawad Ahmad


Jawad Ahmad

Explore Our Free Project Staffing Plan templates in Excel

Table of Contents

The project staffing plan is also known as Human Resources plan. And the main purpose of the Staffing Plan is to get project success by ensuring the suitable human resources with the essential skills are acquired. Project staffing plan template is a tool that aids in the management of projects. So, Let us dive into more details of the staffing plan template.

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Staffing Management Plan

Project Staffing Plan

Staffing management plan gives for orderly and effective management of human resources within the framework of the overall Project Plan. Also, staffing plan template word aids in the management of all projects.

Further, it identifies roles and responsibilities, organized charts, how to acquire resources, etc. download our Human Resource plan template to quickly start your plan. This sample project staffing plan template is easy to use and flexible.

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The staffing management plan is an important part of the Software Upgrade Project. While the human resource management plan template is a tool that helps in the management of the project’s human resource pursuits throughout the project.

The example staffing plan template defines when and how human resources will be brought onto and taken off of the project team. The project plan template can be formal or informal.

So, this sample staffing plan template is highly detailed and broadly framed, according to the project’s requirements.

Moreover, the staffing management plan includes a resources histogram. Also, it includes:

  • Roles and Responsibilities of Team Members All Over the Project
  • Project Organization Charts
  • Staffing Management Plan to Include:
  • How resources will be bought
  • Timeline and skill set for resources
  • Preparation required to develop skills
  • How performance reviews will be performed
  • Appreciation and rewards system

What is Staffing Management Plan in PMBOK?

The main purpose of the Staff Management plan Template is to obtain how the project manager will manage their staff resources throughout the entire project.

So, free resources planning template for multiple projects ensures that the project has enough staff and the staff have the correct skill sets and experience which is required to the success of the project.

Related Article: Resource Capacity Planner

Staffing Management

In the human Resource Plan, staffing management includes the following areas:

  • When and how human resource requirements will be bought. The timeline for when resources/funds are needed and released.
  • Training for resources with recognized gaps in required skills. How performance reviews will be performed.
  • How the rewards and recognition system to be used.

Depending on the project’s scope, there can be other resources in staff management. Such as government and regulatory companies and organizational health and safety, etc.

Staff Acquisition:

For the Software Upgrade Project, the staff will completely consist of internal resources. And there will be no outsourcing in the scope. Also, the project manager will consult with functional and department managers to assign and identify resources in harmony with the project organizational structure.

Resource Calendars:

The Software Upgrade Project will end in four weeks. And the team manager will acquire all necessary resources before starting the project. Designs engineers will perform 4o hours per week. And in the fourth week, their requirements are scaled back to 5 hours per engineer. Then after four weeks, the design engineers and implement engineers will be resealed from the project. Moreover, the training lead will perform 15 hours of work in the first week. And a total of 40 hours of training during the fifth week.

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There will be no training since the company has adequate staff with the required skills. However, if there will be a need for training, funds will be available.

Performance reviews:

The project manager, in resource utilization template excel, will evaluate the assigned activities of each project member. Then, he will communicate all expectations of works. And then he will review each member throughout the project. And, before releasing the project resources, the project manager will meet the functional manager. Then he will provide feedback on employee project performance.

Recognition and Rewards:

Upon successful completion of the project, there will be a party to celebrate success. And the team member who satisfactorily completed all tasks i=on time will receive a certificate of thanks.

Related Article: Project Management KPI Template XLS (KPIs)

Staffing Management Plan

Free Download Project Staffing Plan Template

Here is a Project Staffing Plan Excel Template that you can download for free.

Top 5 Frequently Asked Questions about Project Staffing Plan

There are many questions in the FAQ list of Project Staffing Plan . However, the top 5 and the basic ones are:

How do I write a staffing plan?

1. Here are several steps of staffing plan:
2. Fix Your Goals.
3. Find the Factors Impacting Personnel Availability.
4. Determine the Organization’s Functional Needs.
5. Conduct Gap Analysis.
6. Make the Plan.

How do I create a staffing plan template?

These are the points to follow:
1. Fix your goals.
2. Find the factors affecting personnel availability.
3. Determine the organization’s operative requirements.
4. Conduct gap analysis.
5. Make an actionable plan.

What is a staffing management plan?

The Staffing Management Plan states how a project will meet the needs for staffing the project and how the resources will be managed. It also classifies the process and procedures used to manage staff throughout the project.

What are the five staffing models?

The five staffing models are planning, recruitment, selection, decision making, job offer, and retention system.

How do you determine staffing needs for a new business?

To determine staffing needs:
1. Evaluate Business Flow.
2. Ask Managers about the needs.
3. Give Attention To Customer Experience.
4. Keep Bases Covered.
5. Use Your Competitors As Benchmarks.

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